Printable Texas Odometer Statement Form

The Texas Odometer Statement form, also known as VTR-40, is a legal document required during the transfer of vehicle ownership. This form ensures that the mileage reported is accurate, as both federal and state laws mandate its completion to prevent fraud. Failing to provide truthful information can lead to serious legal consequences, including fines and imprisonment. Take the necessary step to comply by filling out the form below.

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When buying or selling a vehicle in Texas, the Odometer Disclosure Statement, known as VTR-40, plays a crucial role in ensuring transparency and compliance with state and federal laws. This form requires the seller or their agent to disclose the vehicle's mileage at the time of ownership transfer. It is essential to provide accurate information, as failing to do so can lead to serious consequences, including fines or even imprisonment. The statement must include specific details about the vehicle, such as its year, make, model, body style, and the Vehicle Identification Number (VIN). Additionally, the seller must certify that the odometer reading reflects the actual mileage, unless certain conditions apply, such as the mileage exceeding mechanical limits or being inaccurate. Buyers also have a responsibility to acknowledge the odometer disclosure, ensuring they understand the seller's certification. This process is not just a formality; it safeguards both parties and promotes trust in the transaction. Understanding the importance of the Texas Odometer Statement can help facilitate a smoother vehicle transfer, making it a vital step for anyone involved in the sale or purchase of a vehicle.

Misconceptions

Here are 10 misconceptions about the Texas Odometer Statement form:

Only sellers need to fill out the form. Both sellers and buyers must acknowledge the odometer disclosure.
The form is optional. Completing the Texas Odometer Statement is required by federal and state law during vehicle ownership transfers.
The form can be used with any title transfer document. The form is not valid with certain title transfer documents that already meet odometer disclosure requirements.
Odometer readings are always accurate. The form allows for discrepancies, indicating that the odometer reading may not reflect actual mileage.
Only new vehicles require this form. The Texas Odometer Statement is necessary for both new and used vehicles.
Filling out the form is a simple process. It requires careful attention to detail to avoid legal consequences for inaccuracies.
Providing false information is a minor issue. Falsifying information on the form is considered a third-degree felony under Texas law.
The seller's signature is the only one needed. The buyer or their agent must also sign to acknowledge the odometer disclosure.
Odometer readings can be estimated. The form requires the actual mileage reading, with no estimates allowed.
Once signed, the form cannot be changed. Corrections can be made, but they must be properly documented and initialed by all parties involved.

Key takeaways

When filling out and using the Texas Odometer Statement form, it's essential to keep several key points in mind. Here are some important takeaways:

Legal Requirement: Both federal and state laws mandate that you disclose the mileage when transferring vehicle ownership. This is crucial for maintaining transparency.
Consequences of Inaccuracy: Failing to complete the form accurately or providing false information can lead to serious penalties, including fines and possible imprisonment.
Not for Title Transfers: This form cannot be used alongside title transfer documents that already meet federal and state odometer disclosure requirements.
Certification of Mileage: The seller must certify that the odometer reading reflects the actual mileage unless specific exceptions are noted.
Odometer Discrepancies: If the odometer reading is not accurate or exceeds mechanical limits, it must be clearly indicated on the form.
Buyer Acknowledgment: The buyer or their agent must acknowledge the odometer disclosure, confirming they are aware of the certification made by the seller.

By understanding these key points, you can navigate the Texas Odometer Statement form with confidence and ensure compliance with the law.

Document Characteristics

Fact Name	Details
Form Title	The official name of the form is the Odometer Disclosure Statement, designated as VTR-40.
Governing Laws	This form is governed by federal and state laws that mandate odometer disclosures during vehicle ownership transfers.
Purpose	The purpose of the form is to disclose the vehicle's mileage and ensure that it is accurate at the time of sale.
Consequences of Misrepresentation	Providing false information on this form can lead to fines or even imprisonment.
Limitations	This form cannot be used with title transfer documents that meet federal and state odometer disclosure requirements.
Legal Warning	According to Texas Transportation Code, §501.155, falsifying information on this form is considered a third-degree felony.

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Dos and Don'ts

When filling out the Texas Odometer Statement form, it is crucial to be accurate and thorough. Here are six essential do's and don'ts to guide you:

Do provide the correct odometer reading without tenths.
Do ensure all names and signatures match the printed names.
Do check the appropriate box if the odometer reading is not accurate.
Do include the complete vehicle description, including VIN.
Don't leave any sections blank; fill out all required fields.
Don't provide false information; this could lead to serious legal consequences.

Completing the form accurately helps protect both the seller and the buyer. Take the time to review your entries before submitting the document.

Common mistakes

Neglecting to fill in the vehicle description: The form requires specific details like the year, make, body style, model, and Vehicle Identification Number (VIN). Leaving any of these fields blank can lead to processing delays.
Incorrect odometer reading: Entering an odometer reading that includes tenths is not allowed. Make sure to provide the mileage without any decimal points.
Failing to check the appropriate box: If the odometer reading is not the actual mileage or exceeds mechanical limits, it’s crucial to check the corresponding box. Skipping this step can lead to legal issues.
Not signing the form: Both the seller and buyer must sign the form. A missing signature can invalidate the document and complicate the transfer process.
Using incorrect names: Ensure that the printed names match the signatures. Any discrepancy may raise questions during the transfer process.
Omitting the date: The date of signature is essential. Not including it can cause confusion about when the transaction took place.
Not including the firm’s name when applicable: If the vehicle is purchased by a firm, it’s important to print the firm’s name where indicated. Failure to do so can lead to complications in ownership transfer.
Ignoring the warning about falsification: Understanding the legal implications of providing false information is critical. Ignoring this warning can result in serious penalties.
Not keeping a copy: After filling out the form, it’s wise to keep a copy for personal records. This can be helpful in case of future disputes or questions regarding the transaction.