Printable Da Form

Printable Da Form

The DA Form 2062, also known as the Hand Receipt, is a crucial document used by the U.S. Army for tracking and managing property. This form records the transfer of items from one individual or unit to another, ensuring accountability and proper documentation. Understanding how to fill out this form correctly is essential for maintaining accurate inventory records.

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The DA Form 2062, commonly referred to as the Hand Receipt, serves as a crucial document within the United States Army for tracking and managing government property. This form is utilized to record the transfer of items from one individual or unit to another, ensuring accountability and proper oversight of military assets. Key components of the form include the hand receipt annex number, which identifies specific transactions, and sections for detailing the stock number, item description, quantity, and relevant publication information. Users must also indicate the purpose of the receipt, whether it be for quarters furniture or components receipt, and provide necessary codes such as the Accounting Requirements Code (ARC) when applicable. The form is designed for ease of use, adhering to guidelines set forth in DA PAM 710-2-1, and is essential for maintaining accurate records of property management within military operations. By facilitating a clear and organized method for documenting property transfers, the DA Form 2062 plays a vital role in ensuring that military resources are accounted for and effectively utilized.

Misconceptions

Misconceptions about the DA Form 2062 can lead to confusion and errors in military logistics. Here are five common misunderstandings:

  • It is only for inventory tracking. Many believe the DA Form 2062 is solely for keeping track of inventory. While it does serve this purpose, it also functions as a hand receipt for property accountability and provides a record of items issued to individuals or units.
  • All units must use the same version of the form. Some assume that there is a one-size-fits-all version of the DA Form 2062. In reality, different versions may exist to accommodate specific needs or updates. It is essential to use the most current form as specified by the appropriate regulations.
  • Only officers need to fill it out. A common belief is that only officers are responsible for completing the DA Form 2062. However, all personnel who receive or manage government property must be familiar with the form and its requirements, regardless of rank.
  • It is not necessary to keep copies. Some think that once the DA Form 2062 is filled out and submitted, copies are unnecessary. This is incorrect. Keeping copies is crucial for record-keeping and accountability, especially during audits or inspections.
  • It is not important to update the form regularly. Many people underestimate the importance of updating the DA Form 2062. Changes in inventory or property status must be documented promptly to ensure accuracy and compliance with military regulations.

Key takeaways

Here are key takeaways for filling out and using the DA form:

  • Understand the Purpose: The DA form is essential for tracking and managing government property.
  • Accurate Information: Ensure that all fields, including hand receipt numbers and item descriptions, are filled out correctly.
  • Follow Guidelines: Refer to DA PAM 710-2-1 for detailed instructions on how to use the form.
  • Condition Codes: When using the form for quarters furniture, include the appropriate condition codes.
  • Accounting Requirements Code: If applicable, enter the Accounting Requirements Code (ARC) when using the form as a components receipt.
  • Quantity Matters: Double-check the quantity of items listed to avoid discrepancies.
  • Keep Records: Maintain copies of completed forms for your records and future reference.

Document Characteristics

Fact Name Description
Form Title DA Form 2062 is known as the Hand Receipt/Annex.
Purpose This form is used for documenting the hand receipt of government property.
Governing Document The form is governed by DA PAM 710-2-1.
Proponent Agency The agency responsible for this form is ODCSLOG.
Edition Date The current edition of this form is from January 1982.
Obsolete Edition Any editions prior to January 1958 are considered obsolete.
Usage Conditions When used as a hand receipt, specific annex numbers and condition codes must be entered.

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Dos and Don'ts

When filling out the DA form, it's important to follow specific guidelines to ensure accuracy and compliance. Here’s a list of things to do and avoid:

  • Do double-check all entries for accuracy before submission.
  • Do use clear and legible handwriting or type the information.
  • Do ensure that the correct Hand Receipt Annex number is entered.
  • Do specify the quantity of each item clearly.
  • Do include the appropriate accounting requirements code when necessary.
  • Don't leave any required fields blank.
  • Don't use abbreviations that may cause confusion.
  • Don't forget to sign and date the form where required.
  • Don't submit the form without a thorough review for errors.

Common mistakes

  1. Neglecting to include the correct hand receipt annex number: This number is essential for tracking and accountability. Without it, the form may be incomplete or invalid.

  2. Failing to accurately report the quantity: It's crucial to double-check the quantity of items being documented. An incorrect count can lead to discrepancies and potential issues during audits.

  3. Not entering the correct stock number: Each item has a unique stock number. Entering the wrong number can cause confusion and complicate inventory management.

  4. Ignoring condition codes: When filling out the form for quarters furniture, condition codes must be specified. Omitting this information can affect the assessment of the furniture's usability.

  5. Overlooking the required accounting requirements code (ARC): For components receipts, the ARC is necessary for proper tracking. Missing this code can lead to accountability issues.